Undertaking Letter | Format, Samples and How To Write an Undertaking Letter?

Undertaking Letter: An undertaking letter or a letter of undertaking is a formal document, but not necessarily a contract that provides assurance from one party to another to fulfill an obligation. It is mostly used from a business perspective, to fulfill some deeds or work for a business and in return, getting paid for it. Moreover, an undertaking letter is usually brief and clear – unambiguously explaining the sender’s intent.

For an undertaking letter to be valid, all the parties involved must accept the terms of the letter, else the agreement becomes void. Hence, when drafting the letter, ensure that the terms and conditions are valid and reasonable. An undertaking letter does not legally bind the parties like a contract, however, this changes with the scenario. Moreover, a letter of undertaking is often signed in good faith, to enforce the feeling of mutualism and respect between both parties. As stated before, an undertaking letter can be used in many scenarios; the following are a few samples that you can adopt and edit to your liking.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

Undertaking Letter Writing Guidelines

The following are a few of the important guidelines to be maintained while drafting an undertaking letter.

• Include the exact terms of conditions and any other relevant information
• Ensure that the letter is drafted in a formal tone. And do try to avoid informal greetings
• The matter must be unambiguous and short
• Try to avoid technical jargons that may hamper the clarity of the terms
• Ensure that the letter is signed in good faith
• Proofread the letter carefully before sending it in

Sample 1 – Undertaking Letter for an IT Job

Sample 2 – Letter of Undertaking to State Bank of India

Sample 3 – Undertaking Letter for a Landscaping Job

FAQ’s on Undertaking Letter

Question 1.
What is an undertaking letter?

Answer:
An undertaking letter is a formal document that provides assurance from one party to another to fulfill an obligation.

Question 2.
How do you write an undertaking letter?

Answer:
The following are the guidelines for writing an undertaking letter: Include the exact terms of conditions and any other relevant information. Ensure that the letter is drafted in a formal tone. The matter must be unambiguous and short. Ensure that the letter is signed in good faith. Proofread the letter before sending it in.

Question 3.
What is the use of a letter of undertaking?

Answer:
A letter of undertaking is mostly used from a business perspective, to fulfill some deeds or work for a business and in return, getting paid for it.

Question 4.
How does an undertaking letter become void?

Answer:
For an undertaking letter to be valid, all the involved parties should accept the terms and conditions of the letter, else the agreement becomes invalid. Hence, when drafting the letter, do that the terms and conditions are accurate and reasonable. Furthermore, not all undertaking letters are legally binding.

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