Confirmation Letter | Letter of Confirmation Format, Samples, Templates

Confirmation Letter Format: A confirmation letter is a letter provided to the employee when he/she completes his/her probation period in the company, after joining it. Based on of the employee during the probation period his/her employment is confirmed with the company. But during this period the company is liable to terminate or cancel the job of the employee based on low performance or any misconduct. The format of the confirmation letter is provided here to make it easy for the employer to write the letter to the employee in case of his/her job confirmation.

When a company wants to hire a candidate for a certain position or job vacancy, they call the eligible candidates for the interview. Few companies take the written test even, before the final round of interviews. Once the candidate is hired, based on the salary negotiations done during the interview and the company’s requirement, he/she is provided by the offer letter. Confirmation Letter Samples are as follows.

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Confirmation Letter Format, Templates, Samples

The offer letter mentions the designation, job location, jobs and responsibilities, salary offered, company norms, which the candidate has to duly sign and submit to the company, as an acceptance of the offer letter. After that the company sends him/her an appointment letter, stating that the candidate has been appointed for the particular job role. But in the same letter, there is a clause mentioned where it is written as the candidate has to serve a certain period of probation, after which his/her job will get confirmed with the company.

A confirmation letter could be based on a different scenario in the company. It does not mean that the confirmation letter only refers to job confirmation. There are many conditions for which the company provides the confirmation letter. For example, balance confirmation letter, the payment received a confirmation letter, order confirmation letter, ignou confirmation letter, salary confirmation letter, confirmation of employment letter for bank, address confirmation letter from employer, etc.

How To Write a Confirmation Letter?

When a person places an order for products or services, he is provided with a confirmation letter. Then, when the supplier receives the payment for his services he provides a payment received letter.

Even in the companies, who conduct internship programs for pass out students or aspiring students, after their completion of an internship with the company, the candidate is provided with a confirmation letter.

Confirmation Letter Format

The Job confirmation letter format varies from company to company based on terms and conditions. Here it is we are providing a general confirmation letter, Service Confirmation Letter or employment of the employee.

Balance Confirmation Letter

A balance and payment related confirmation letter is required by the internal audit department. This letter is used to confirm the bank, balance of the business account or personal bank account. Below is the format for the same, modification can be done as per your requirement.

Confirmation Letter for Employee

The employee confirmation letter After Probation is a letter stating that the person is confirmed as a permanent employee of the company. During the probation period, the employee serves the employer on a temporary basis. The employer has the right to expel the employee during this period of probation if his performance is not met as per the company’s requirement or if there is any misconduct by him. Only after the successful completion of the probation period the employee gets permanently employed by the company. Here is a sample letter for reference.

Salary Confirmation Letter

Sometimes if the salary is increased or a hike is provided to an employee, based on his/her performance or after completing one year with the company. Then the employee is provided with a confirmation letter for his salary increment.

Few salary confirmation letters are required by the banks to provide loans to him as per the demand. In such cases, banks ask for the salary certificate to ensure that the employee gets enough salary to pay back the loan. Here is the format of the letter.

Confirmation of Employment Letter for Bank

FAQ’s on Confirmation Letter

Question 1.
What is a confirmation letter?

Answer:
A confirmation letter is a letter provided to the employee when he/she completes his/her probation period in the company, after joining it. Based on the performance of the employee during the probation period his/her employment is confirmed with the company.

Question 2.
What is a balance confirmation letter?

Answer:
A balance and payment related confirmation letter is required by the internal audit department. This letter is used to confirm the bank, balance of the business account or personal bank account.

Question 3.
What is an employment confirmation letter?

Answer:
The employee confirmation letter Format is a letter stating that the person is confirmed as a permanent employee of the company. During the probation period, the employee serves the employer on a temporary basis. The employer has the right to expel the employee during this period of probation if his performance is not met as per the company’s requirement or if there is any misconduct by him. Only after the successful completion of the probation period the employee gets permanently employed by the company.

Question 4.
What is the Salary confirmation letter?

Answer:
Salary confirmation letters are required by the banks to provide loans to him as per the demand. In such cases, banks ask for the salary certificate to ensure that the employee gets enough salary to pay back the loan.

Question 5.
Why do banks need employment confirmation letters?

Answer:
The bank sometimes demands employment confirmation letters from the employee who is asking for a bank service. This letter has to be provided by the HR department of the company.

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