Interview Call Letter | Format, Interview Letter Samples, How to Write Call for Interview Letter?

Interview Call Letter: An interview call letter is a formal letter sent to a candidate by an employer or a company to invite him/her for an interview. When a candidate profile is shortlisted for a face-to-face interview, he/she is invited through a call letter. This letter he/she needs to carry on the day of the interview. It works as a pass to them.

Whenever there is any vacancy in a company, the aspirant applies for those jobs and waits for a reply from the employer. Once they have been shortlisted for the position based on their skills and experience, they are called for a face-to-face interview. The call letter is sent to them through mail or sometimes via post. After the interview is conducted the selected candidates are informed by mail and they have been sent an offer letter to confirm their selections.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

Sometimes there are multiple rounds of interviews conducted by the employer to filter the best candidate. After each round, the selected candidates are called for the next round of interviews. Only after the final interview, the candidate is considered for the selection for the job role.

The employer mentions the venue/address and date of the interview in the call letter itself. Usually, this letter is sent by the HR department of the company based on the conditions of the interviewing manager. The HR discusses with managers their availability to take the interview and decide the date to call the candidate accordingly.

The call letter may vary from company to company. It is not necessary that all the companies have the same format of sending the call letter to the aspirant. Whether it is for private jobs or for government jobs, the interview call letter is always sent to the applicant who has applied for a specific job role.

Interview Call Letter Format

The format of the interview calling letter is formulated by the company itself. Not all companies have the same formats. It varies from company to company.

Basically, an interview call letter is sent to the candidate or the aspirant to call him/her for a face-to-face interview. Only those candidates whose profiles have been shortlisted for any particular job role are called for an interview. Before the aspirants have received the call letter for interview, they have to undergo the written test conducted by the company.

Sometimes the company’s do not even conduct the written test. They just check with the application letter sent by the candidate for a job role or position, and if they find it suitable for the role, they call the candidates for an interview. The format here will help employers to call candidates for an interview.

Interview Call Letter Details

The interview call letter will consist of the following details in it

• Date of sending the letter
• Name of the Applicant
• Address of the applicant
• Salutation (Dear, Mr./Ms./Mrs.)
• Body of the letter
• Conclusion
• Closure

Interview Call Letter Via Email

Currently, the companies are preferring to send the call letter via emails, as they are quick and do not require much effort. Almost all the candidates have their email ids. Whenever a person applies for a job they send their contact details along with them. Hence, it is more convenient to call them face-to-face by sending mail.

It will also help candidates to give a quick response to the mail and confirm their availability for the interview on a particular date and time. Let us see a interview call letter sample here.

Government Interview Call Letter Format

The format of the interview call letter for any job or vacancy is confidential and highly secured. Government letters are usually received via post and sometimes by mail. The letter is completely formal and they have specified the format for such letters. These letters are sent by government officials only. All the call letters will have a government stamp of the department.

There are many government jobs in India, which aspirants want to seek. Every time when the government announces a job vacancy it is usually published in newspapers and also goes live on the internet. Firstly the candidates have to give the written test. There could be one written test and sometimes two, depending on the firm. If the candidate has cleared the first round of written test then they are called for a second written test. After the candidate has qualified the second round as well they will be called for Group discussion and interview.

Group discussion is to check the candidate’s personality development and how quickly he/she is to respond for a situation. After going through the GD round they are finally called for a face to face, where the higher authorities from the relevant department ask questions to the candidates related to the job role.

Candidates should make sure to prepare themselves well for the interview. Here is the format of the interview call letter by the government body.

FAQ’s on Interview Call Letter

Question 1.
What is an interview call letter?

Answer:
An interview call letter is a formal letter sent to a candidate by an employer or a company to invite him/her for an interview. When a candidate profile is shortlisted for a face-to-face interview, he/she is invited through a call letter. This letter he/she needs to carry on the day of the interview. It works as a pass to them.

Question 2.
When does the company send the interview call letter to the employee?

Answer:
Whenever there is any job vacancy in a company, the candidate applies for those jobs and waits for the response from the employer. Once they have been shortlisted for the job role based on their skills and experience, they are called for a face-to-face interview. The call letter is sent to them via mail or sometimes by post. After the interview is conducted the selected candidates are informed by mail and they have been sent an offer letter to confirm their selections.

Question 3.
What is a call letter?

Answer:
When a candidate applies for a job and his/her profile gets selected for the job, then they are called for a face-to-face interview. The formal letter sent to them is called a call letter or an interview call letter. They have been called for a face-to-face round.

Question 4.
What is the format of the interview call letter?

Answer:
The interview call letter will consist of the following details:

• Date of sending the letter
• Name of the Applicant
• Address of the applicant
• Salutation (Dear, Mr./Ms./Mrs.)
• Body of the letter
• Conclusion
• Closure

Question 5.
What is a job interview letter format?

Answer:
Basically, a job interview letter is sent to the candidate or the aspirant to call him/her for a face-to-face interview. Only those aspirants whose profiles have been shortlisted for any particular job responsibilities are called for an interview. Before the candidates have received the call letter for the interview, they have to undergo the written test conducted by the company.

Question 6.
Is the written test conducted every time before the interview?

Answer:
Sometimes the organisation’s do not even conduct the written test. They just check with the application letter for the job sent by the candidate for the position, and if they find it perfect for the role, they call the aspirants for an interview.

Question 7.
What is a government call letter?

Answer:
The government interview call letter for any job or vacancy is confidential and highly secured. Government call letters are usually received via post and sometimes by mail. The letter is formal and they have a specified format for such letters. These letters are sent by government officials/authorities only. All the call letters will have the stamp of the organisation.

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