Notice Writing | Format, Template, Examples and Topics of Notice Writing

Notice Writing: What is a Notice? A notice is a formal document that aims to communicate or display information to the public or a specific group of people. Usually, notices are often displayed in public places, educational institutions, government offices or even in newspapers. However, advancements in modern technology have enabled notices to move from notice boards to digital platforms such as websites, texts and emails. However, the process of writing a notice has remained relatively unchanged. In this article we have discussed on Format, Template, Examples and Topics of Notice Writing in English.

Notice Writing for Class 12

Apart from the traditional sense, notice is also a concept that has legal implications and is often used in the context of laws (such as legal notice, actual notice, constructive notice etc.) However, we shall explore the concept of “notice” from an educational perspective. In this article, we shall take a look at how to draft notices, important guidelines and crucial tips. Furthermore, we shall explore situations that warrant use of a notice. Also, we will take a look at the parts or elements that make up a notice.

Notice Writing – Important Tips and Guidelines

Following are a few important tips and guidelines when writing a notice:

• The title must clearly mention “Notice” in caps
• The name of the organisation that issues the notice must be mentioned
• A short heading must also be included. It must be indicative of the content to be mentioned
• The date must also be mentioned
• The body of the notice must briefly state the purpose of the notice, its conditions, relevant information or other details. Moreover, it must be concise, yet comprehensive.
• The notice must end with the name, sign and designation of the writer/ person-in-charge of issuing the notice.
• Other details – such as the date of the event, place of the event, eligibility, process or other details must not be omitted. Ideally, the reader must understand what the notice is about at first glance. and then plan a course of action (if required).
• Lastly, proofread the draft for spelling or grammatical mistakes. Also, ensure that the contents of the notice is unambiguous.

Notice Writing Format / Template

Following is a commonly used format for notice writing. You can change the template to accommodate your requirements.

(Name of the Entity/ Organisation Issuing the Notice)NOTICE (Heading of the Notice) (Body of the notice) (Name) (Signature) (Designation)

Notice Writing Samples

Following are a few scenarios where notice letters are commonly issued

Sample 1 –  Example of Notice Writing

You are the president of the Residents Welfare Association and you are organising a “Holi Bash” in your area. Draft a notice informing the residents of your area of the same. Include details which you deem necessary for the purpose.

Greenpark Residents Association NOTICE Holi Bash 2021 Date: 1-03-2021 Greenpark Residents Association is organising a grand Holi Party in the colony on 28-03-2021. The celebrations will begin by 4 pm onwards. The residents are requested to join the celebrations and make it a grand bash. On an additional note, residents are required to wear masks at all times during the celebrations. We will also ensure all precautionary measures are taken against COVID-19 through thorough sanitization of the venue. John Doe (Signature) President of Residents Welfare Association

Sample 2 –  How To Write Notice Writing for School

You are Mr. Roy, the HOD of Socrates Educational Institution. You are moved by the condition of the destitute children near your area. You decide to uplift their lives by deciding to raise funds and ensuring that they have a better chance at life. Draft a notice to your fellow colleagues and students, making an appeal for monetary donations or any other assistance. You can also include additional details which you deem are necessary for the purpose.

Socrates Educational Institution NOTICE Helping Destitute Children Date: 2-02-2021 There are countless destitute children on our streets who require a helping hand. I kindly request your help in changing their lives and enabling them to have a better future. You can help them by sending your contribution to the undersigned by 16-02-2021. You can also assist these children by sending us your old devices such as tablets or laptops. We will erase the data and repurpose them so that these children can use them for learning. Clothes and medicines are also accepted. Mr. Roy (Signature) HOD of Socrates Educational Institution

Sample 3 – Notice Writing Topic for High School

You are Jane Doe, a senior studying at St. Patrick’s High School. You have found a Cricket kit bag on your school’s playground and are asked to draft a notice which will be put up on the school notice board. You can also include additional details which you deem are necessary for the purpose.

St. Patrick’s High School NOTICE FOUND – Cricket Kit Bag Date: 12-01-2021 A cricket kit bag was found in the school playground on 10-01-2021 during the lunch break. The bag is coloured blue and has several stickers and logos of the school cricket team. If you are the owner of this kit, kindly collect it from the undersigned immediately. Jane Doe (Signature) Class 10 student St. Patrick’s High School

Sample 4 – School Notice

You are James Doe, the Head of the Maths Society. On the occasion of International Day of Mathematics, your school has decided to organize a Mathematics fair. You are required to call a meeting of the officer bearers of the Maths Society to plan arrangements for the maths fair. Draft a notice for the same.  You can also include details which you deem are necessary for the scenario.

Carmel Convent School NOTICE Meeting of Maths Society Date: 10-03-2021 On the occasion of International Day of Mathematics (scheduled for 14th March),  the school has decided to host a maths fair. All members of the maths society are requested to report to the school auditorium on 11-03-2021 at 12:30 pm. Discussion regarding the arrangements for the fair will be on the agenda of the meeting. James Doe (Signature) Head of the Maths Society Carmel Convent School

FAQ’s on Notice Writing

Question 1.
What is a Notice?

Answer:
A notice is a formal document that aims to communicate or display information to the public or a specific group of people.

Question 2.
Where is a notice usually displayed?

Answer:
Notices are often displayed in public places, educational institutions, government offices or in print media. Furthermore, the advancements in modern technology have enabled notices to be shown on digital platforms such as websites, texts and emails.

Question 3.
What are the essential tips to remember when writing a notice?

Answer:
A good notice must clearly state the purpose of the notice, its conditions, relevant information or other details. Moreover, it must be concise, yet comprehensive. The notice must also be unambiguous and free from spelling or grammatical mistakes.

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