Sample Notification Letters | Examples, Samples, Format and How To Write?

Sample Notification Letters: As the topic suggests, a letter of notification is important information forwarded to one party by another party. Creditors and companies commonly use a notification letter to inform instances like if someone passed away or notify an immigration authority about marriage, affecting a visa application.

However, a letter of notification could also hold other multiple scenarios that meet its use. For example, a letter of information is applicable during a lawsuit, a new business strategy, job approval, a change in business policy or a business name, a notification for two or more parties of a business about new packages, and a notice landlord, and more.

As a letter of notification is conveyed to the recipient to inform them of something important, primarily the letter is composed in a formal tone. Still, the letter can also be written informally. The informal manner is used when the sender wants to convey information about a new opportunity or celebration that you wish the recipient(s) to know.

While writing a notification letter, you need to keep the content clear and straightforward, keeping it to the point. The subject matter should be comprehensive and concise to the end. It will help if you remain clear of the content you write and try to avoid all sorts of confusion.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

Also, a letter of notification must be sent at the right time and again, depending on the scenario. In some cases, the letter notifications need to be sent out early and in advance. It is imperative to maintain this during instances such as a letter of notification for legal notices.

A letter of notification is a highly essential document, and therefore, it must be written accurately and suitably. However, before filing the final draft, the letter must be cross-checked for spell-checks, essential details, languages used without deviating from the professional, respectful, and formal tone. A notification letter should address the recipient, and the sender should sign the letter.

Sample Notification Letters

A sample of letter of notification based on different situations has been attached with this template for the readers’ convenience; you can go through and comprehend from these samples.

Sample Letter Of Notification

(Sender’s Name)

(Sender’s Address)

(Letter Date)

(Recipient’s Name)

(Recipient’s Address)

Subject: (This is an optional segment)

Dear (Recipient’s name),

I, Mrs (Your Name), your landlord, am writing you this letter to notify you regarding the rental agreement that took effect between us on (state the date). As per the agreement, the contract was supposed to expire on (state the month/date/year). It is (state the month), and as I was bound to notify you two months before the year-end of the rental contract. I am writing this letter of notification to remind you of the rental agreement. The rental agreement ends on (state the month/date/year), so you are requested to locate the house or the land before the end of (state the month). In case you want to renew the rental agreement, please inform me immediately when you receive the notification. Thank you!

(Sender’s name).

Employee Letter Of Notification

(Letterhead)

Dear Employee,

I regret that I inform you that you are being laid off from your position as (mention the current position) effective (state the date). The lack of funds or lack of work necessitates this redundancy.

I want to inform you that your termination is not based on your performance, but I do not anticipate this layoff situation changing in the unforeseeable future. We appreciate and remain grateful for your contribution to the University, and I regret to inform you that our current fiscal problems have served this notice.

My compliments and courtesies for success in your future endeavours.

Sincerely,

(Signed by the appropriate Associate or Assistant Vice-chancellor or Director or Supervisor)

Cc: Immediate Supervisor

Vice-Chancellor

LRA- Labour Relations Administrator (Jenna Hopkins)

PSU or MTA

General Public Letter Of Notification

(Date)

(Name field for mail merge)

(Address field for mail merge)

Dear (Name of the Recipient),

We are sending this letter of notification because you had a (state the name of the procedure) at (state the name of Medical Center, Address, City Country), between (state the dates).  During the NECC procedure, you were dispensed with a drug which is an injectable steroid medication- known as methylprednisolone acetate that has been recalled. This drug has been implicated in the multistate outbreak of fungal meningitis and joint infections. Most of the patients who received lots of methylprednisolone acetate have already been notified. There have been no confirmed reports of diseases linked to other products produced by the NECC. However, we are contacting all the injected patients out of an excess cautious approach as we cannot be sure that additional products from this facility were sterile.

At (Name the Medical Center), we care about our patients’ wellness and healthy state. We want to know and understand if you feel unwell. Although we remain unaware whether the specific drug you received was contaminated, as a necessary precaution, we want you to stay aware of the symptoms of possible infection and urge you to contact your healthcare provider immediately if you experience any of the symptoms mentioned below.

The medication injected into your body site can show symptoms of an infection that could include (physician should provide the necessary information based on the body site. For example, if the possible contaminated medication was used in the eye, the symptoms could include increased redness, vision change, or improved drainage. The apparent signs and symptoms of meningitis include stiff neck, fever, nausea, headache, photophobia (light sensitivity), vomiting, and altered mental status. The plausible symptoms for other possible infections due to the potential contamination may include increased pain and redness, fever, swelling, and warmth at the injection site; A specific other symptoms could have chest pain or increased drainage from the surgical site infection within the chest). If you show any sign of any of these symptoms, you should seek immediate medical attention so that you can be adequately evaluated.

All of us at (mention the Medical Centre’s name) understand that this information is alarming and may be highly frightening.

We realise that your care at ( mention the Medical Centre’s name) depends on the safe medication. The FDA, the CDC, and the state health department are working together to understand if any of the injected products, beyond the steroid product known to be associated with other disorders like joint infections or meningitis, were adulterated and pose a health risk to patients.

Again, at (mention the name of the medical centre), we care about every patient’s health and wellness. Please do not hesitate to call and inform us about this matter on priority.

Sincerely,

CEO,

(mention the name of the Medical Center)

Password Letter Of Notification

August 25, 2020

Kevin Adams

555167 Church Street,

Brigade road, CA 98776

Dear Kevin,

Welcome to Harvard Online Portal. Through the HOP online website, you will be able to take care of most of the activities at the University.

To access your University information, you will need to information mentioned-below-

User ID: 18MA6709

                      Password: IN265607

You are urged to keep this information private- any individual holding this information will access your University online portal. Your initial password has been system generated, and we recommend you change the temporary password upon access.

What can be done on the Harvard Online Portal’s site depends on the Profile we hold about you in our records. If you think that the personal details are incorrect and incomplete or have any other problems using the Harvard University Portal on the web, please contact the Computer Services Division at (080)253-8970.

Register.

Credit Card Notification Letter

(Date)

(Sender’s Name)

(Sender’s Address including the City, State, and Zip Code)

(Name of Creditor)

(Recipient’s Address inclusive of City, State, and Zip Code)

Re: Account Number: mention the entire Account Number (or note the Last Four Digits of the Credit Card)

Dear Sir or Madam,

On (mention the date), I requested by telephone to have my account (state the account number) closed. This letter of notification is to confirm that request. Any updates regarding my current credit report should reflect the account that will remain closed at my request.

Please send confirmation that the account was closed.

Sincerely,

(mention your full name)

Letter Of Notification Example

This letter of notification is about Visa Application: Sanya Jones #95UIPTRB66543

To Whomsoever It May Concern,

I am writing this letter to notify you that on December 10, 2015, I was married to Jonas Haines. Therefore my Visa application needs to be updated to reflect my new marital status and update my new name: Mrs Sanya Haines.

I would also like to inform you that this does not change my emigration plans and every other detail in my application remains unchanged. I want to tell you that at this time, my husband will not be joining me.

I have attached along with the letter a copy of my marriage certificate. If you require any further information or confirmation details, please do not hesitate to contact me.

Thanking you for your assistance.

Sincerely,

Mrs. Tanya Haines (formerly Jones)

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