9 Rejection Letter Samples | Format, Examples and How To Write Rejection Letter?

Rejection Letter Samples: A letter of rejection is an exposition by the organisation or company, and it should be written on the letterhead of the organisation or company. It is imperative to notify a candidate that they have not been chosen for the job; simultaneously, it is difficult to write or decide what to address in a letter of rejection. To make it specifically a personal letter, you should address the person by their name. You should write a brief letter, evade any details, and keep the letter to the point.

Letter of rejection is a piece of writing that holds great decisiveness for a person’s life; hence, it is best to make it thoughtful. It would be best if you complimented the receiver, and it should be a genuine appreciation. It would be best to concisely tell the reader about decision-making, like how many applications were collected and the guidelines for selecting the right applicant.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

You can also suggest to them where they need to change or improve. The overall composition of your letter should be balanced. Use proper words to convey the denial news and stay polite. Your letter of rejection should convey your decision of rejection and sympathise with the reader. A well-drafted letter of rejection is the one that raises the spirits as well.

Also, state that apparently, this was not the best place for the candidate. Read your letter before posting it; it should be clear from any sort of ambiguity, grammar and spelling mistakes. Your letter should clearly convey the reason for writing the letter that is the subject of the letter. One can begin drafting a rough draft, and the final draft should also be rechecked. The letter should be on the letterhead of the company and should be signed by the sender.

Blank Rejection Letter Template

Your Name

Address

City, State Pin Code

Phone number

Email Address

Date

Hires Name

Department

Street Address

City, State Pin Code

Phone number

Dear receiver,

Thank the organisation for the interview and for considering you for the job. Specify the job position.

(Praise them on something positive that happened in the interview.)

Let them know that you don’t want the job offered to you. You can also render a reason for your opinion, but you don’t have to explain your responses.

I wish you good luck and thank you once again.

Sincerely,

Sign Here

Your Name

Sample Rejection Letter

Your Name

Address

City, State Pin Code

Phone number

Email Address

Today’s Date

Hires Name

Department

Street Address

City, State Pin Code

Phone number

Dear receiver,

Thanks for taking a moment to speak with me last week. While I enjoyed our discussion, I believe we need someone with more hands-on project executives to expertise this role. I hope you find the perfect job for you soon.

I wish you good luck and thank you once again.

Sincerely,

Sign Here

Your Name

Sample Rejection Letter for Issuing Articles

Dear name,

Thanks for your patience but I’m sorry to say that I’m going to pass on this offer. We’ve printed a lot on Atomic Habits recently, and unfortunately, the submitted paper protrudes a bit too much with other articles we’ve issued. For example, (mention some of your work). Although we won’t be able to print this particular piece, I really appreciate your writing style and the way you supported your case with extensive research; would you be interested in giving us some other articles in the future?

All the best,

Sincerely,

Signature

Name

Designation

Sample Rejection Letter for Business work

Name

Designation

Office

Place, Zip Code

Hi, Recipient name,

Thanks for giving your precious time for the (mention work). I really appreciate the time and hard work you’ve put in. Sadly, the efforts you have given,[mention the work and the issues ], is still not connecting the dots. At this moment, I’d say let’s set this one aside and move ahead.

All the best,

Sincerely,

Signature

Name

Sample Rejection Letter to Vendor

Name

Designation

Office

Place, Zip Code

Dear Recipients Name

Thank You for your offer. After looking through the materials, your factories’ key strengths do not overlay with what we need for this scheme. Thanks again for taking the time to set this project together for us.

Best wishes,

Sincerely,

Signature

Name

Sample Rejection Letter for Job Interview

Dear _______

Thank you so much for the application for the ____ position.

After going through the documents and your working experience, we regret to inform you that on this job prospect your application has not been successful.

I would like to thank you for the interest you have shown and wish you every success in finding a suitable job in the future.

Yours Sincerely

_________

Sample Rejection Letter

Address

Place, Zip Code

Date

Candidate Name

Designation

Office

Place, Zip Code

Dear Candidate Name

Thank you for applying for the ABC Programme.

We certainly apologise to inform you that you were not selected for the programme.

Thirty candidates were picked for (mention the job position)  from over 1400 applicants. Competition for the program was highly intense, and the limited number of seats hindered many highly-qualified applicants, such as yourself.

We are happy that we met you and appreciate the opportunity to interview you for the ABC Program and wish you great success in your future efforts.

Sincerely

Sign

Name

Designation

Rejection Letter After Interviewing

Interview Date

Name of Applicant

Address

Dear Name of Applicant,

Thank you for taking the time and interviewing with us for the [job name] position. Although your experience and qualifications are impressive, we are sorry to apprise you that another candidate has been selected, who we feel is more suitable for the job.

We appreciate your interest in our company. Please feel free to connect us for future openings. Thank you once again for cooperating with us in the process. We wish you triumph in your career pursuance.

Sincerely,

Name

HR

Sample Rejection Letter for Unsuccessful Tenderer

To,

The AAA Corporation of XXX Building

Date

To Name

Address

Tenderer

Tendering Result (For unsuccessful tenderer)

I refer to the tender offered by your firm for [mention the details of the goods and services required]. I am sad to acquaint you that the AAA Corporation has decided not to confer your company’s contract after a thorough deliberation of your tender as it does not meet our key factors.

The selected company is ______. Please feel free to contact AAA Corporation (mention the mail id or contact number). Thank you for taking part in the tendering activity

Stamp and Signature:

Name:

Chairman of Management Committee of the AAA Corporation

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